You may have a very organised office complete with an alphabetised filing cabinet, to do lists and a different colour pen for every client, but what state are your household documents in?
Keeping bills, pay slips, insurance documents, birth certificates and bank stuff equally as organised as your office is important.
Your all-in-one printer can play a big part in this organisation process.
Scanning your important documents to create a digital filing system is one way to go about doing this. Not only will this save physical space (goodbye unattractive bulky filing cabinet) but will also make it far easier to find specific documents quickly.
Storing your documents on your computer, and then backing them up on an external hard drive, will also give you an additional layer of security.
Begin the process by sorting through your domestic paperwork. This is also a great opportunity to have a clear out. It is recommended that you keep paperwork pertaining to insurance and banking for up to seven years, so get rid of any backlog predating that.
It is important that you shred these documents rather than just throwing them away.
Next, create a filing system on your computer with different folders for different areas – car insurance, home insurance, medical, banking, payslips etc. Within those folders you can then create dated files if necessary.
Scan in your essential documents. These may include medical records, mortgage documents or other contracts, insurance policies, National Insurance details, passports, birth, death and marriage certificates and tax returns.
File them into their own category and voila, your data is safely stored on your computer.
Make sure you keep any originals that are of particular importance, but you should be able to downsize your paper collection enormously.
When backing up your files, consider using an online backup storage system for an additional layer of protection.
Using a password to protect your computer is also a step worth taking and store your external hard drive away from your laptop